Pricing Calculator

What a per-seat LMS costs you as you grow.

Per-seat licenses charge for every account on your roster — so the bill climbs every time you add a member, volunteer, or contractor. MyPass doesn't: unlimited registered users, free to self-host or a flat managed-hosting fee. Move the sliders to see the gap on your numbers.

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Number of registered users

100 500 10,000

Everyone you'd register — employees, volunteers, members, contractors. On MyPass, all of them are included.

Typical per-seat LMS price ($ per user / month)

$1 $4 $15

What seat-based platforms commonly charge per user. Adjust to a quote you've seen.

Admin hours per month managing training

5h 40h 200h

Reminders, tracking spreadsheets, manual enrollments, audit prep.

Loaded admin hourly rate ($)

$25 $60 $150

Salary + benefits ÷ working hours. $60-90/hr is a common range.

Per-seat LMS vs MyPass

$24,000/yris what a per-seat LMS would charge at these numbers.

Per-seat LMS · 500 users × $4/mo$24,000

MyPass managed hosting · unlimited users$1,188

MyPass Community Edition · self-hosted$0

You save vs per-seat, year 1$22,812

Admin overhead today (annual)$28,800

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* MyPass managed Shared Hosting is $99/month ($1,188/year) and Private Hosting is $319/month, both with unlimited registered users and no per-seat fees; the Community Edition is free to self-host. The per-seat figure uses the price you set above as an illustration — actual seat-based LMS pricing varies by vendor. Numbers are directional estimates, not guarantees.

How the math works

The model behind the numbers.

No magic — just the two costs a seat-based platform quietly adds up.

Per-seat licensing

Registered users × per-seat price × 12. Every account you add raises the bill — which is why teams under-register and lose visibility. MyPass charges for hosting, not headcount, so the number stops moving.

Admin overhead

Hours per month × hourly rate × 12. Most teams underestimate this by 30-50% because admin work happens in 5-minute pockets that nobody tracks.

Audit + compliance risk

Not modeled here, because it's binary — a single failed audit can cost more than a decade of licensing combined. We've left it out to keep numbers conservative.

See the numbers on your real program.

Book a 30-minute working session. We'll walk through your specific program structure, audit needs, and hosting setup, and put real numbers on the table.

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